NotepadOne vs Notion:
Which is Better in 2025?

Notion is powerful but overwhelming. NotepadOne is simple, private, and 70% cheaper for note-taking. Here's an honest comparison.

$2.99/mo
NotepadOne Premium
$10/mo
Notion Plus
Try NotepadOne Free

TL;DR: The Quick Comparison

NotepadOne

Simple & Fast
Zero learning curve, start writing instantly
100% Private
No login, no tracking, local-first storage
Much Cheaper
$2.99/month (70% less than Notion)
Works Offline
Full functionality without internet
Best for: Personal notes, journaling, quick thoughts, privacy-conscious users

Notion

All-in-One Workspace
Databases, wikis, project management
Advanced Features
Relations, rollups, formulas, templates
Team Collaboration
Permissions, comments, wikis
Requires Account
No offline mode without login
Best for: Teams, knowledge bases, project management, complex workflows

Feature-by-Feature Comparison

See exactly how NotepadOne and Notion differ

FeatureNotepadOneNotion
Free Plan
30 notes, full features
No device limits
Very limited
1 user, basic features
Premium Price
$2.99/mo
or $24/year
$10/mo
or $96/year
No Login Required
Privacy (No Tracking)
Works Completely Offline
Partial
Rich Text Editing
Folders & Organization
Cloud Sync
Premium only
Databases & Tables
Wikis & Knowledge Bases
Note Sharing Options
1 free, unlimited Premium
Public links, passwords, permissions
Real-Time Collaboration
Premium only
Live cursors & instant sync
Learning Curve
Low
High

Which Should You Choose?

Choose NotepadOne if you:

  • •Want simple, fast note-taking without complexity or learning curve
  • •Care about privacy and don't want to create an account or be tracked
  • •Need notes that work offline without any internet connection
  • •Primarily take personal notes, journal entries, or quick thoughts
  • •Want to save money ($2.99 vs $10/month for premium features)
  • •Find Notion too overwhelming or complex for basic note-taking
Try NotepadOne Free

Choose Notion if you:

  • •Need databases with relations, formulas, and rollups
  • •Want to build team wikis or knowledge bases with complex hierarchies
  • •Manage projects with kanban boards, calendars, and timelines
  • •Need advanced permissions and team workspace features
  • •Want integrations with other tools (Slack, Google Calendar, etc.)
  • •Don't mind the complexity and are willing to invest time learning

Common Questions

Is NotepadOne better than Notion?

It depends on your needs. NotepadOne is better if you want simple, fast note-taking with complete privacy. Notion is better for complex project management, databases, and team collaboration. For basic note-taking, NotepadOne is simpler and 70% cheaper.

Can I switch from Notion to NotepadOne?

Yes! If you use Notion primarily for notes (not databases or wikis), switching is easy. Export your Notion pages as Markdown, then copy them into NotepadOne. Our editor supports standard markdown formatting, so your notes will look great.

What is the main difference between NotepadOne and Notion?

Simplicity vs Power. Notion is an all-in-one workspace with databases, wikis, and project management. NotepadOne focuses solely on private, fast note-taking with no learning curve. NotepadOne also doesn't require an account, works offline, and costs $2.99 vs $10/month.

Can NotepadOne replace Notion completely?

Only for note-taking. If you only use Notion for writing notes and don't need databases, wikis, or project management, then yes. But if you rely on Notion's databases, relations, or team features, you'll want to keep using Notion for those use cases.

Why is NotepadOne cheaper than Notion?

NotepadOne is cheaper because we focus on one thing: private note-taking. We don't build complex databases, integrations, or enterprise features. This allows us to keep costs low and pass savings to you ($2.99 vs $10/month).

Does NotepadOne have collaboration like Notion?

Yes, with Premium. NotepadOne Premium ($2.99/month) includes real-time collaboration with live cursors, instant sync, and unlimited shared notes. Free users get 1 fully-featured shared note with password protection, public links, and permission controls. Free users can also accept unlimited collaboration invites. It's simpler than Notion's collaboration but works great for teams at a fraction of the cost.

Ready to Try a Simpler Note-Taking Experience?

Start with 30 free notes. No login, no credit card, no complexity.

Save $7/month compared to Notion Plus

Try NotepadOne FreeView Pricing

30 notes free forever • Premium $2.99/month • No credit card required